Beltrami Electric Cooperative is pleased to provide the use of the Roger Spiry Community Room for the public. The calendar below is available for informational purposes to see if the date(s) you desire is available.

NOTE: Reservations are now limited to 120 days (four months) in the future. 

You may use the form below to submit a request to use the Community Room. Submission of this form does not confirm your reservation. Requests received during normal business hours (Monday - Friday, 8 a.m. to 4:30 p.m.) will be responded to within 24 hours. Requests received outside of normal business hours will be responded to on the next business day. 

If you have any questions, or need to change or cancel your reservation, you may contact the cooperative during normal business hours at 218-444-2540 or 800-955-6083 or via email at

Community Room Handbook


Reservation Request Form

Indicates required field
Contact Information
Enter your name here
Enter organization or group name here
Enter the best number to reach you
Event Information
Enter the event name and purpose of meeting.

Enter the start date/time for use.
Room is available starting at 7:00 a.m. daily.

Enter the end date/time for event.
Latest time available is 11:00 pm.

Maximum capacity shall not exceed 70 persons (group sizes may be limited during business hours to prevent disruption of business operations)
Include name of meeting or purpose of your event here.
For community room use outside of normal business hours Monday through Friday, 8:00 a.m. - 4:30 p.m., a key will need to be picked up. No arrangements will be made to pick up the key outside of normal business hours.
Community Room Reservation Terms of Use

Careful observance of the following guidelines will allow Beltrami Electric Cooperative (BEC) to provide the use ot he Community Room for the public indefinitely. However, any abuses will be noted, and the accomodation will be discontinued immediately. BEC reserves the right to modify these terms as needed.

Reservation and Payment:

  • Payment for rental is $50 and is due prior to use of the Community Room unless the organization uses a purchase order system.

    • Checks are payable to Beltrami Electric Cooperative. Credit cards are also accepted at the front desk.

  • BEC reserves the right to first option for the Community Room.

  • BEC reserves the right to refuse the use of the Community Room to any person or organization.

  • Reservations for the Community Room will be accepted no further than 120 days in advance.


  • Maximum occupancy shall not exceed 70 persons (group sizes may be limited during business hours to prevent disruption of business operations)
  • Commercial use for product merchandising is not permitted
  • No garage sales, flea markets, etc.
  • NO demonstration that could damage the building or equipment
  • NO unlawful activity
  • NO animals, reptiles, birds or insects
  • NO activities during business hours that may disrupt business operations, such as loud music
  • NO alcohol, tobacco, or smoking/vaping
  • NO glitter or confetti
  • Nothing may be taped to white boards


  • Set up and clean up are the responsibility of the group. There is a checklist inside the room. Please help us keep the room in tip-top condition for all groups that gather in this space.
  • During the work week, BEC will take care of garbage; on the weekends, those that have significant garbage are asked to dispose of it.
  • Groups using the Community Room outside of regular business hours will need to assign a representative to be responsible for picking up and returning the key to BEC.  The Community Room key shall be picked up during normal business hours prior to room use. No arrangements will be made to pick up the keys outside or normal business hours. Following the event, the key shall be placed in the drop box inside the front entrance.
  • Groups shall turn off coffee maker, oven, lights, technology, etc., clean the white board if used, and secure the doors upon vacating the premises.

  • Should you need to cancel your event, please contact BEC at 1-800-955-6083 or email


  • BEC reserves the right to cancel any reservation at any time for any reason by notifying the applicant.

  • BEC may deny future use of the Community Room if the applicant fails to comply with any of the Restrictions or Responsibilities.

By signing below, you agree to follow and abide by all items set forth in the terms of use. If any of these restrictions be violated, you may be asked to immediately vacate the premises, and you could lose privilege of future use of the Beltrami Electric Community Room.
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